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1. #Microsoft outlook for mac set up rule for responding to email full#
2. #Microsoft outlook for mac set up rule for responding to email windows#

Therefore, the “ unsubscribe” keyword will identify most “ marketing” and “ advertising” Emails. To accomplish this, most of these types of Emails will contain an “ Unsubscribe” link in the Email for just this purpose. Move Emails with the word Unsubscribe to a folder:Īnti-spamming laws (such as " CAN-SPAM") require marketing and newsletter Emails to contain an " Opt-Out" option for the recipient.

In a digital world, we still need to think before we speak, but with a delayed send, we can rethink after we email.Now, let's dissect it a bit and see why it works so well. For another, when responding to email on planes right up until the flight attendant calls for shutting down electronics, you have to find ways to sneak an extra few minutes of power.īut these grievances pale in comparison to the upside. In our age of instant gratification, people can get frustrated waiting for your email to clear your inbox (even if it’s just two minutes!). For one, in a meeting or on a conference call, you can’t circulate a document right away away. No change lacks drawbacks, and there are at least two when it comes to delayed sends. Mercifully, a two-minute delay gives us a second chance to do just that. Just as they sail away, we realize that we meant to open with thanks, and close with appreciation. No matter how much we appreciate the shoulders we stand on, too often our emails cut directly to the task at hand. My favorite save is from sounding ungrateful. Darn it if one doesn’t realize, seconds after clicking send, that she forgot to acknowledge the social media associate, or the company founder! Then there’s the group e-mail, where replies cross in the ether, one carrying info that affects the other.Įxclusion can happen, unwittingly, in messages acknowledging broad-based teams.

#Microsoft outlook for mac set up rule for responding to email full#

Or, when one efficiently answers screens full of email offline during a flight - only to synch up hours later and find the criteria changed when you were somewhere over Nebraska. In my experience, the top three rescues are from crossed messages, forgotten credits, and ingratitude.Ĭrossed messages occur when one reads e-mails out of order, answering a question that a subsequent email has rendered obsolete. Preventing a pickle like Grier’s is one way that a delayed send can save you from yourself.

#Microsoft outlook for mac set up rule for responding to email windows#

Check “Enable Undo Send” and then choose between 5, 10, 20 and 30 second windows of unsendability.Look a third of the way down the page for the “Undo Send” section.Go to the little cog icon in the upper right-hand corner and select “Settings.”.If you use Gmail, you’re in luck, as Google just added an “undo send” feature, which is much simpler. (For info on different versions of Outlook go to: and search for “ Delay or Schedule Sending Messages.” One caveat: users report that it doesn’t work on Outlook for Macs.)

Then, click “Next,” and “Finish” (Don’t forget this last step, or all your clicks will be for naught.) Click “Next,” and fill in any exceptions to your new rule.I choose two minutes, because it often takes me a minute to realize what I’ve forgotten! On the final menu (the “Actions” page), check “Defer delivery by _ minutes” and fill in the blank.Under “Email Rules” choose “New Rule” and under “Start from a blank rule” click on “Apply rule on messages I send.” Click “Next,” which will show conditions - you don’t need to choose any of these, just click “Next” again.Go to the “Home” tab and click on the “Rules” drop down.

I’d love to say it’s simple to get started, but if you use the version of Outlook that I use - Outlook 2013 - you’ll need to navigate a rabbit’s warren of clicks and commands. It’s come to my rescue many a time, allowing me to pop into my outbox and fix inaccuracies add the PowerPoint file I forgot to attach or re-edit a sensitive message for nuance. It’s for these sorts of reasons that several years ago I decided to put a two-minute delay on all of my office emails. Don’t let poorly-crafted communications hold you back.